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Hall Rental - Rules and Regulations

FEES:  A refundable security deposit of $200.00 must be paid to confirm the date at the time of application, which must be by Monday prior to the event.   Laurel Springs shall use the security deposit to repair any damage caused by Tenant.  Any unused portion of the security deposit shall be returned to Tenant.  PLEASE READ FORFEITURE OF DEPOSIT that follows.   Payment of Rental Fee must be completed by the time the keys are picked up. 

 FORFEITURE OF DEPOSIT – whole or partial forfeiture of deposit can and will occur and is not limited to the following reasons: 

  • If the fire alarm or fire suppression system is pulled or triggered by anything other than a true fire emergency, your entire security deposit will be forfeited.
  • Damage to building or contents
  • Unclean condition which requires extra cleaning beyond the regular maintenance i.e. splatters and spills; food, decorations and items left behind; tables and chairs not put away. 

 INSURANCE:  Beginning January 1, 2019, the Municipal Excess Liability Joint Insurance Fund began asking that a TULIP (Tenant Users Liability Insurance Policy) be used to ensure that tenant use of Borough facility have the appropriate General Liability coverage.  Tenant users must purchase coverage directly from the OneBeacon Entertainment (OBE) TULIP website using their own credit cards.  OBE will handle the reporting for the MEL.  Tenant users may obtain a quote from OneBeacon Entertainment without obligation to purchase by doing the following:  Visit the TULIP website at:   https://tulip.onebeaconentertainment.com/e/tulip/apply.aspx.   Enter Venue ID Code 4990-263     Complete Steps 1, 2 and 3 to obtain a quote.  To purchase coverage, please complete the application and pay with a credit card.  If further assistance is required please call the TULIP help desk at 800-507-8414 Monday through Friday between 8:30 am and 8:00pm EST.   Insurance requirements must be complete at the time of application, which must be by Monday prior to the event. 

KEYS - Picked up on Thursday before each weekend rental, and the day before for weekday rentals.  Incomplete fees and insurance requirements will prevent keys being issued at those times.    Returned on Monday after each weekend rental, or the day after for weekday rentals.   Return of Deposit will not be processed if the keys have not been returned.   Borough Hall is CLOSED Friday and will reopen on Monday (except Federal and State Holidays).  One rental per weekend.  

ENTER:  You may enter the building at 10 a.m.   Enter through the single kitchen door at the far left of the building.  Do not prop door open until the alarm is unarmed.   The light switch is on your right as you open the door.   The Alarm is on the wall on the right immediately before you walk out of the kitchen into the main room.   Input "number code given to you".  You can now proceed into the rest of the building and unlock the front double doors.   

USE:  The physical address of the Recreation Center is 820 Grand Avenue, Laurel Springs, NJ  08021.   Tenants are fully and completely responsible for the conduct and safety of their guests.  Inappropriate behavior will not be tolerated.   The Fire Marshal allows the hall to hold 100 people seated and 315 standing.  There is NO SMOKING IN THE BUILDING.  Cigarette containers are provided OUTSIDE.   HOWEVER, please advise your smokers to be considerate of our neighbors and not loiter on the ballfields or parking areas.  Security monitoring cameras are outside and inside.  Recordings can be used for liability reasons and to determine that the regulations for use and occupancy are/were adhered to.   Any attempt at disabling, redirecting or obscuring the cameras is prohibited and will result in full forfeiture of the security deposit and may, at the Borough’s discretion, result in guests being removed without refund.  You must supply your own serving containers and utensils, trash bags and tablecloths.  Trash and recycling must be deposited in the appropriate containers outside the kitchen door.  The Borough of Laurel Springs is not responsible for loss or damage to equipment or belongings.  At no time is standing on chairs or tables permitted.  Decorations are permitted on tables.  NOTHING is to be attached to the walls.  CONFETTI  is NOT ALLOWED.  NOTHING is to be hung from the ceilings.  NOTHING is to be adhered to the floors.  BALLOONS can only be in the building when alarm is unarmed.  They set off the motion detector.  Tickets may not be sold to enter the event without separate consent of the Laurel Springs Parks and Recreation Commission.  You must follow all DOH/CDC guidelines.

KITCHEN FACILITIES:  Tenants and caterers have use of a refrigerator, freezer, stove, and ovens and must provide all cooking and serving utensils and coffeemakers. The kitchen has no utensils to borrow or rent.  Kitchen appliances, tables and sinks must be wiped down by tenant and must be completely clear at event end.  NOTHING may be left for later pick up.  Food spills are to be cleaned up immediately.  No solid foods are to be placed in the sink; there is no garbage disposal. 

ALCOHOL may not be SOLD or be part of an admittance fee without separate permits and consent of the Borough of Laurel Springs. 

CLEANING OF BUILDING:  Tables and chairs are to have all spills and splatters removed and wiped clean.  All tables and chairs must be returned as you found them; set-up and breakdown is the responsibility of the tenant.  No tables or chairs should be left in the area by the mop sink.  Floor is to be swept with all spills and splatters removed and wiped clean.   Walls are to have all spills and splatters removed and wiped clean.   Bathrooms are to have all spills and splatters removed, surfaces wiped clean and floor swept.   Kitchen is to have all oven, range top, counter top, refrigerator and wall spills and splatters removed, surfaces wiped clean and floor swept.  Trash and recycling is to be removed and placed in appropriate containers outside kitchen door.  Glass front door is to have all fingerprints and smudges removed and wiped clean.   Outside of building is to have all debris removed. 

EXIT:  All tenants must remove all their items and equipment by 12 midnight the day of their rental.   All lights are to be turned off.  All doors are to be closed.  Lock front glass double doors.  Input "number code given to you" to arm the alarm system.  Exit through the single kitchen door immediately.  Pull door securely closed.